Regular Meeting

IT RESOLVED THAT the Agenda be adopted as presented.

IT RESOLVED THAT the Council of the Township of North Dundas supports the CSDCEO and the Francophone community of North Dundas for the construction of a JK-12 school, including childcare facilities.

IT RESOLVED THAT Council approve and adopt the Engineer’s Report prepared by Shade Group Inc. in July, 2025, for the installation of a new entrance culvert on the Hamilton Municipal Drain located at Part Lot 24, Conc ession 10 from Station 3+00 to 3+40, identified as Roll No. 051101-101-237500 , in the former Township of Mountain ; AND T HAT Bylaw No. 2025- 56 being a Bylaw to approve and adopt the Section 78(5) Engineer’s Report prepared by Shade Group Inc. for Minor Improvement Works on the Hamilton Municipal Drain , be read a first and second time in Open Council, this 30 th day of July, 2025.

IT RESOLVED THAT Bylaw No. 2025-30 being a provisional Bylaw to adopt Section 76 of the Engineer’s Report of the Bilow and Moffat - Kennedy Municipal Drains including the East Justus & South Guy Branch es, be read a third final time , passed and enacted this 30 th day of J uly , 2025.

IT RESOLVED THAT Council declare Unit No. 3209, a 2011 Marathon Hot Mix Transporter , Serial No. HMT8000T , to be surplus to the needs of the Township; AND THAT Council authorize it to be advertised on the Bryan’s Auction Services website via sealed bids, with a minimum bid of $ 5,000.00 .

IT RESOLVED THAT Council approves the amendments to the Recruitment and Selection policy, the Salary - Wage Administration policy and the Employee Corrective Action policy as presented this 30 th day of July 2025.

IT RESOLVED THAT Council approve Policy No. 54-2013 as amended this 30th day of July, 2025.

IT RESOLVED THAT Bylaw No. 2025-61 being a Bylaw to approve the use of the i nternet and the t elephone as alternative voting method s for the 20 26 Municipal and School Board Election s being held on Monday, October 2 5 , 20 26 be p assed and enacted this 30 th day of July , 20 25.

IT RESOLVED THAT Council grant the request by the Winchester Legion to extend their liquor licence to their parking lot from 12:00 pm to 10:00 pm on Sunday August 17 th , 2025 to accommodate a birthday celebration.

IT RESOLVED THAT Bylaw No. 2025-59 being a Bylaw to amend the zoning of the property at 10619 South Mountain Main Street from the General Commercial (C1) zone to the General Commercial – Exception Fifteen (C1-15) zone to permit a veterinary clinic as an additional use on the subject lands, be passed and enacted this 30 th day of July, 2025

IT RESOLVED THAT Bylaw No. 2025-60 being a Bylaw to appoint Preston Stronach as a Property Standards Officer and a Municipal Law Enforcement Officer be passed and enacted this 30 th day of July , 2025.

IT RESOLVED THAT Bylaw No. 2025-62 being a Bylaw to enter into an agreement for parking spaces for 518 Winchester Church Street for 4 dwelling units pursuant to Section 40 of the Planning Act be passed and enacted this 30th day of July, 2025 .

IT RESOLVED THAT Council receive the Development Charges Treasurer’s Statement for 2024 as outlined in Appendix A; AND THAT the Treasurer be authorized to transfer funds from the Development Charges Reserve Funds as outlined in Appendix B, and that these transfers are effective as of December 31 st , 2024; AND THAT council authorize the Treasurer to make Appendices A and C available to the public in accordance with Sections 43(2.1) of the Development Charges Act, 1997.

IT RESOLVED THAT Council authorizes the closure of the inactive community group and completed project reserve funds, as presented, effective August 30 th , 2025; AND THAT funds be returned to the respective community groups if the conditions presented are met prior to the effective date; AND THAT the net of the remaining funds be contributed to the Contingency Reserve Fund and held for future use by the Township of North Dundas .

IT RESOLVED THAT Council approve the request to allocate funds in the 2026 Financial Budget for the purchase of a pump/rescue fire apparatus in the amount of $150 , 000 and approve staff to prepare a RFP to reserve a cab/chassis in 2025 .

IT RESOLVED THAT Council support the implementation of two Pedestrian Crossovers (Level 2, Type C) on County Road 1 at the intersections of St. John Street and Wylie Way, this 30 th day of July, 2025.

IT RESOLVED THAT Council approve B udget A mendment #2025-08 for an amount of up to $ 298,963 to proceed with the necessary capital renewals at the Chesterville & District Arena ; AND THAT Council direct staff to pursue external financing for the associated costs, and if such financing is not secured, staff return to Council with alternative funding options prior to drawing from the General Reserve Working Funds.

IT RESOLVED THAT all items listed under the Consent Agenda be approved/filed as recommended.

IT RESOLVED THAT THE Minutes of the Regular Meeting held July 2, 2025 be approved as presented.

IT RESOLVED THAT Council approve the updated Municipal Drain Apportionment Schedules due to severance of land, pursuant to Section 65(2) of the Drainage Act, R.S.O. 1990, for the Bourgeois Municipal Drain (Schedule B-4-25 ) , the Ormond Municipal Drain ( Schedule B-38-23 ) , the Wylie Creek Municipal Drain ( Schedule B-36-22 ) , the Wylie Creek Municipal Drain ( Schedule B-37-22 ) , the Silver Creek Municipal Drain ( Schedule B-3-22 ) , the MacGregor Municipal Drain ( Schedule B-18-2 5 ) , the H.C. Barkley Municipal Drain ( Schedule B-127-24 ) and the Misner Municipal Drain ( Schedule B-126-24 ) .

IT RESOLVED THAT Council approve the donation and installation of two historical plaques in the Village of Winchester, to be located in Sweet Corner Park and the Scented Garden, as part of the SDG Historical Plaque Tour initiative.

IT RESOLVED THAT Bylaw No. 2025-01 being a Bylaw for the Appointment of Officers, Committees, Agents, Staff, Volunteers and Other Associations be approved as amended this 30th day of July, 2025.

IT RESOLVED THAT Bylaw No. 2025-63 to confirm the proceedings of Council at its Regular Meeting held on July 30, 2025 be passed and enacted.

Recommended: To be received and filed for information purposes.

IT RESOVED THAT Council proceed to Closed Session at 4:45 PM pursuant to Section 239(2) of the Municipal Act 2001 , Subsection (d) labour relations or employee negotiations - specifically employee negotiations.

IT RESOLVED THAT Council return to Open Session at 5:04 PM.

IT RESOLVED THAT Staff proceed as directed during Closed Session.

IT RESOLVED THAT Council adjourn at 5:05 PM to the call of the Chair.

BE IT RESOLVED THAT the Agenda be adopted as presented.

BE IT RESOLVED THAT the Council of the Township of North Dundas supports the CSDCEO and the Francophone community of North Dundas for the construction of a JK-12 school, including childcare facilities.

BE IT RESOLVED THAT Council approve and adopt the Engineer’s Report prepared by Shade Group Inc. in July, 2025, for the installation of a new entrance culvert on the Hamilton Municipal Drain located at Part Lot 24, Concession 10 from Station 3+00 to 3+40, identified as Roll No. 051101-101-237500, in the former Township of Mountain; AND THAT Bylaw No. 2025-56 being a Bylaw to approve and adopt the Section 78(5) Engineer’s Report prepared by Shade Group Inc. for Minor Improvement Works on the Hamilton Municipal Drain, be read a first and second time in Open Council, this 30th day of July, 2025.

BE IT RESOLVED THAT Bylaw No. 2025-30 being a provisional Bylaw to adopt Section 76 of the Engineer’s Report of the Bilow and Moffat-Kennedy Municipal Drains including the East Justus & South Guy Branches, be read a third final time, passed and enacted this 30th day of July, 2025.

BE IT RESOLVED THAT Council declare Unit No. 3209, a 2011 Marathon Hot Mix Transporter, Serial No. HMT8000T, to be surplus to the needs of the Township; AND THAT Council authorize it to be advertised on the Bryan’s Auction Services website via sealed bids, with a minimum bid of $5,000.00.

BE IT RESOLVED THAT Council approves the amendments to the Recruitment and Selection policy, the Salary-Wage Administration policy and the Employee Corrective Action policy as presented this 30th day of July 2025.

BE IT RESOLVED THAT Council approve Policy No. 54-2013 as amended this 30th day of July, 2025.

BE IT RESOLVED THAT Bylaw No. 2025-61 being a Bylaw to approve the use of the internet and the telephone as alternative voting methods for the 2026 Municipal and School Board Elections being held on Monday, October 25, 2026 be passed and enacted this 30th day of July, 2025.

BE IT RESOLVED THAT Council grant the request by the Winchester Legion to extend their liquor licence to their parking lot from 12:00 pm to 10:00 pm on Sunday August 17 th, 2025 to accommodate a birthday celebration.

BE IT RESOLVED THAT Bylaw No. 2025-59 being a Bylaw to amend the zoning of the property at 10619 South Mountain Main Street from the General Commercial (C1) zone to the General Commercial – Exception Fifteen (C1-15) zone to permit a veterinary clinic as an additional use on the subject lands, be passed and enacted this 30th day of July, 2025

BE IT RESOLVED THAT Bylaw No. 2025-60 being a Bylaw to appoint Preston Stronach as a Property Standards Officer and a Municipal Law Enforcement Officer be passed and enacted this 30th day of July, 2025.

BE IT RESOLVED THAT Bylaw No. 2025-62 being a Bylaw to enter into an agreement for parking spaces for 518 Winchester Church Street for 4 dwelling units pursuant to Section 40 of the Planning Act be passed and enacted this 30th day of July, 2025.

BE IT RESOLVED THAT Council receive the Development Charges Treasurer’s Statement for 2024 as outlined in Appendix A; AND THAT the Treasurer be authorized to transfer funds from the Development Charges Reserve Funds as outlined in Appendix B, and that these transfers are effective as of December 31st, 2024; AND THAT council authorize the Treasurer to make Appendices A and C available to the public in accordance with Sections 43(2.1) of the Development Charges Act, 1997.

BE IT RESOLVED THAT Council authorizes the closure of the inactive community group and completed project reserve funds, as presented, effective August 30th, 2025; AND THAT funds be returned to the respective community groups if the conditions presented are met prior to the effective date; AND THAT the net of the remaining funds be contributed to the Contingency Reserve Fund and held for future use by the Township of North Dundas.

BE IT RESOLVED THAT Council approve the request to allocate funds in the 2026 Financial Budget for the purchase of a pump/rescue fire apparatus in the amount of $150,000 and approve staff to prepare a RFP to reserve a cab/chassis in 2025.

BE IT RESOLVED THAT Council support the implementation of two Pedestrian Crossovers (Level 2, Type C) on County Road 1 at the intersections of St. John Street and Wylie Way, this 30 th day of July, 2025.

BE IT RESOLVED THAT all items listed under the Consent Agenda be approved/filed as recommended.

BE IT RESOLVED THAT THE Minutes of the Regular Meeting held July 2, 2025 be approved as presented.

BE IT RESOLVED THAT Council approve the updated Municipal Drain Apportionment Schedules due to severance of land, pursuant to Section 65(2) of the Drainage Act, R.S.O. 1990, for the Bourgeois Municipal Drain (Schedule B-4-25), the Ormond Municipal Drain (Schedule B-38-23), the Wylie Creek Municipal Drain (Schedule B-36- 22), the Wylie Creek Municipal Drain (Schedule B- 37-22), the Silver Creek Municipal Drain (Schedule B-3-22), the MacGregor Municipal Drain (Schedule B-18-25), the H.C. Barkley Municipal Drain (Schedule B-127-24) and the Misner Municipal Drain (Schedule B-126-24).

BE IT RESOLVED THAT Council approve the donation and installation of two historical plaques in the Village of Winchester, to be located in Sweet Corner Park and the Scented Garden, as part of the SDG Historical Plaque Tour initiative.

BE IT RESOLVED THAT Bylaw No. 2025-01 being a Bylaw for the Appointment of Officers, Committees, Agents, Staff, Volunteers and Other Associations be approved as amended this 30th day of July, 2025.

BE IT RESOLVED THAT Bylaw No. 2025-63 to confirm the proceedings of Council at its Regular Meeting held on July 30, 2025 be passed and enacted.

Action Recommended: To be received and filed for information purposes.

BE IT RESOVED THAT Council proceed to Closed Session at 4:45 PM pursuant to Section 239(2) of the Municipal Act 2001, Subsection (d) labour relations or employee negotiations - specifically employee negotiations.

BE IT RESOLVED THAT Council return to Open Session at 5:04 PM.

BE IT RESOLVED THAT Staff proceed as directed during Closed Session.

BE IT RESOLVED THAT Council adjourn at 5:05 PM to the call of the Chair.