Regular Meeting

the meeting of the Council of the Corporation of the Township of North Dundas be hereby called to order at 6:32 PM.

the Agenda be adopted as presented.

the Minutes of the Regular Meeting of the Council of the Corporation of the Township of North Dundas, held May 30, 2023 be adopted as presented.

Council proceed to Closed Session at 6:46 PM pursuant to Section 239(2) of the Municipal Act, 2001 Subsection (c) a proposed acquisition or disposition of land by a municipality.

Council return to Open Session at 6:56 PM.

Council authorize Staff to proceed as directed during Closed Session.

eligible growth-related capital expenditures relating to the Development Charges Bylaw No . 2017-02 , Bylaw No. 2022-02 and Bylaw No. 2022-35 occurred in the Township of North Dundas in 202 2 ; NOW THEREFORE BE IT RESOLVED THAT the Treasurer be authorized to transfer funds from the Development Charges Reserve Funds outlined in Appendix A and that th ese transfer s are deemed to be effective December 31, 202 2 ; AND THAT the Development Charges Treasurer Statement f or 202 2 outlined in Appendix B be received and be made available to the public in accordance with S ection s 43(1) and (2.1) of the Development Charges Act, 1997 .

Council hereby accepts the Zoning Bylaw Amendment Application for the severed portion of County Road 31, Winchester legally described as Concession 5 Lot 2, part of Part 3 on Reference Plan 8R4934 as complete from Hugh Fawcett and directs that the Public Meeting be held on September 8, 2023 at 1:30 PM.

Bylaw No. 2023- 62 being a Bylaw to amend the former Township of Mountain Zoning Bylaw No. 79-6 as amended, be read and passed in open Council signed and sealed this 8 th day of August, 2023.

Council approves the job description s for the following positions dated July 31, 2023: Director of Development Services Economic Development Officer E xecutive Assistant Chief Building Official & Supervisor of Bylaw Services Customer Service Specialist Recreation Supervisor T ax Coordinator Waste Management Supervisor

Council adopt Training Policy Number 38-2012, as amended this 8 th day of August, 2023.

Council adopt s Overtime Policy 44-2012, as amended this 8 th day of August, 2023, with an effective date as of September 1, 2023.

Council supports the following strategic priorities for 2023 to 2026: Employee Satisfaction Infrastructure Updates Collaboration with N eighbours Public Communications and Outreach Range of Housing as further detailed in T able A of the attached report .

Bylaw No. 2023-07 being a Bylaw to establish the remuneration for Council and Appointed Members be approved as amended this 8 th day of August, 2023.

Council set the full-time salary grid based on the 60 th percentile of the market; AND T HAT Bylaw #2023-66 being a Bylaw to set remuneration for all full-time employees be read and passed in O pen Council, signed and sealed this 8 th day of August, 2023.

Council confirms they have no objection to the Winchester Legion extending their Liquor Licence to include the Legion’s parking lot from 9am until 10pm on Saturday August 12, 2023 to facilitate Beer Gardens/Entertainment/Mixed Washer Toss Tournament a s part of the Dairyfest festivities a nd authorize s the Clerk to prepare a letter of approval for the Alcohol and Gaming Commission of Ontario.

Council confirms they have no objection to the Winchester Legion extending their Liquor Licence to include the Legion’s parking lot from 5pm until 9pm on Thursday August 10, 2023 to provide an extended area for alcohol sales during Bike Nights and authorizes the Clerk to prepare a letter of approval for the Alcohol and Gaming Commission of Ontario.

Council adopt s the Public Events Policy #2023-9 4 as amended this 8 th day of August , 2023.

Bylaw No. 2023-67 being a Bylaw to Stop Up and Close Part of Queen Street in Chesterville be read and passed in Open Council , signed and sealed this 8 th day of August, 2023.

Bylaw No. 2023- 63 being a Bylaw to authorize the Mayor and Fire Chief to enter into an Agreement between the Township of North Dundas and the Eastern Ontario Health Unit be read and passed in Open Council, signed and sealed this 8 th day of August, 2023.

Bylaw No. 63-98 being a Bylaw to establish a Fire Department within the Township of North Dundas be amended this 8 th day of August, 2023.

Council approve the award of Tender No. TS2023-04 for the replacement of the Nation Valley Road Bridge to GIP Paving Inc. for the stipulated price of $1,201,162.50, excluding HST; AND THAT Council approve Budget Amendment No. 2023- 04 in the amount of $73,163.00 to finance the unbudgeted project expenses; AND THAT Bylaw No. 2023- 65 being a bylaw to enter into an agreement with GIP Paving Inc., for the replacement of the Nation Valley Road Bridge be read and passed in open Council, signed and sealed the 8 th day of August, 2023.

Council approve the award of Tender No . TS2023-07 for Crack Sealing of various Township roads to Northern Sealants Inc. for services rendered up to $ 3 5,000.00 , excluding HST and authorizes the Mayor and Interim Director of Transportation to execute the agreement .

Council authorizes the Mayor and the Director of Recreation & Culture to execute the lease agreement with the Dundas County Players, for the use of the Old Town Hall, for a period of 2 years.

Council authorize payments of accounts as per the attached Council report dated: July 1, 2023 to July 31, 2023 in the amount of $2,221,119.29; AND THAT all other items listed under the Consent Agenda be received for information purposes.

Bylaw No. 2023-68 to adopt, confirm and ratify matters dealt with by resolution, be read and passed in Open Council, signed and sealed this 8th day of August, 2023.

Council adjourn at 8:44 PM to the call of the Chair.

THAT the meeting of the Council of the Corporation of the Township of North Dundas be hereby called to order at 6:32 PM.

THAT the Agenda be adopted as presented.

THAT the Minutes of the Regular Meeting of the Council of the Corporation of the Township of North Dundas, held May 30, 2023 be adopted as presented.

THAT Council proceed to Closed Session at 6:46 PM pursuant to Section 239(2) of the Municipal Act, 2001 Subsection (c) a proposed acquisition or disposition of land by a municipality.

THAT Council return to Open Session at 6:56 PM.

THAT Council authorize Staff to proceed as directed during Closed Session.

THAT Council hereby accepts the Zoning Bylaw Amendment Application for the severed portion of County Road 31, Winchester legally described as Concession 5 Lot 2, part of Part 3 on Reference Plan 8R4934 as complete from Hugh Fawcett and directs that the Public Meeting be held on September 8, 2023 at 1:30 PM.

THAT Bylaw No. 2023-62 being a Bylaw to amend the former Township of Mountain Zoning Bylaw No. 79-6 as amended, be read and passed in open Council signed and sealed this 8 th day of August, 2023.

THAT Council adopt Training Policy Number 38-2012, as amended this 8th day of August, 2023.

THAT Council adopts Overtime Policy 44-2012, as amended this 8th day of August, 2023, with an effective date as of September 1, 2023.

THAT Council supports the following strategic priorities for 2023 to 2026: 1. Employee Satisfaction 2. Infrastructure Updates 3. Collaboration with Neighbours 4. Public Communications and Outreach 5. Range of Housing as further detailed in Table A of the attached report.

THAT Bylaw No. 2023-07 being a Bylaw to establish the remuneration for Council and Appointed Members be approved as amended this 8th day of August, 2023.

THAT Council set the full-time salary grid based on the 60th percentile of the market; AND THAT Bylaw #2023-66 being a Bylaw to set remuneration for all full-time employees be read and passed in Open Council, signed and sealed this 8th day of August, 2023.

THAT Council confirms they have no objection to the Winchester Legion extending their Liquor Licence to include the Legion’s parking lot from 9am until 10pm on Saturday August 12, 2023 to facilitate Beer Gardens/Entertainment/Mixed Washer Toss Tournament as part of the Dairyfest festivities and authorizes the Clerk to prepare a letter of approval for the Alcohol and Gaming Commission of Ontario.

THAT Council confirms they have no objection to the Winchester Legion extending their Liquor Licence to include the Legion’s parking lot from 5pm until 9pm on Thursday August 10, 2023 to provide an extended area for alcohol sales during Bike Nights and authorizes the Clerk to prepare a letter of approval for the Alcohol and Gaming Commission of Ontario.

THAT Council adopts the Public Events Policy #2023-94 as amended this 8th day of August, 2023.

THAT Bylaw No. 2023-67 being a Bylaw to Stop Up and Close Part of Queen Street in Chesterville be read and passed in Open Council, signed and sealed this 8th day of August, 2023.

THAT Bylaw No. 2023-63 being a Bylaw to authorize the Mayor and Fire Chief to enter into an Agreement between the Township of North Dundas and the Eastern Ontario Health Unit be read and passed in Open Council, signed and sealed this 8th day of August, 2023.

THAT Bylaw No. 63-98 being a Bylaw to establish a Fire Department within the Township of North Dundas be amended this 8th day of August, 2023.

THAT Council approve the award of Tender No. TS2023-04 for the replacement of the Nation Valley Road Bridge to GIP Paving Inc. for the stipulated price of $1,201,162.50, excluding HST; AND THAT Council approve Budget Amendment No. 2023-04 in the amount of $73,163.00 to finance the unbudgeted project expenses; AND THAT Bylaw No. 2023-65 being a bylaw to enter into an agreement with GIP Paving Inc., for the replacement of the Nation Valley Road Bridge be read and passed in open Council, signed and sealed the 8th day of August, 2023.

THAT Council approve the award of Tender No. TS2023-07 for Crack Sealing of various Township roads to Northern Sealants Inc. for services rendered up to $35,000.00, excluding HST and authorizes the Mayor and Interim Director of Transportation to execute the agreement.

THAT Council authorize payments of accounts as per the attached Council report dated: July 1, 2023 to July 31, 2023 in the amount of $2,221,119.29; AND THAT all other items listed under the Consent Agenda be received for information purposes.

THAT Bylaw No. 2023-68 to adopt, confirm and ratify matters dealt with by resolution, be read and passed in Open Council, signed and sealed this 8th day of August, 2023.

THAT Council adjourn at 8:44 PM to the call of the Chair.