Regular Meeting

the meeting of the Council of the Corporation of the Township of North Dundas be hereby called to order at 7:26 PM.

the Agenda be approved as presented

the minutes of the Public Meeting held by the Council of the Township of North Dundas on July 12, 2022 be adopted as presented.

the minutes of the Regular Meeting of the Council of the Township of North Dundas held on July 12, 2022 be adopted as presented.

the minutes of the Special Meeting of the Council of the Township of North Dundas held on July 19, 2022 be adopted as presented.

Council proceed In Camera at 7:43 PM pursuant to Section 239 (2) of the Municipal Act, 2001 Subsection (b) personal matters about an identifiable individual, including municipal or local board employees.

Council return to Open Session at 8:23 PM.

Council instruct Staff to follow through on matters discussed in Closed Session.

in recognition of additional tasks and responsibilities that are being assumed during the vacancy in the position of Director of Public Works, Council approves an increase in compensation for Patrol Supervisor/Drainage Superintendent Jamie Cheney from Grade 8 to Grade 10 for the period of July 21, 2022 until the position of the Director of Public Works is filled , or until further notice .

due to continued COVID-19 isolation requirements and the desire to provide employees with additional flexibility to care for themselves or family members, Council approve s the option to carryover up to one week of unused personal time or sick time and up to a total of two weeks of vacation or banked time, from 2022 to 2023.

Council grant permission to the 2022 International Plowing Match (IPM) in North Grenville to dispose of Waste Water from the 2022 IP M at the Winchester Lagoon at the rate of $8.52 per cubic meter . Yea (3) Councillor Thompson, Councillor Annable, and Councillor Bergeron Nay (2) Mayor Fraser, and Deputy Mayor Armstrong

Council approve B udget A mendment #2022-10 relating to projects in the Public Works Department in the amount of $34,430 . AND THAT Council approve Budget Amendment # 2022-12 relating to projects in the Recreation Dep artment totaling $48,975. AND THAT C ouncil approve Budget Amendment # 2022-13 dealing with carry-forward projects from 2021 relating to various departments totaling $834,203.

Council recommend to the Council of the United Counties of Stormont, Dundas, Glengarry that the application for an Official Plan Amendment (#1 5 ) , be

Council approve Option B concept plan for the Hallville Community Park; AND THAT Council authorize staff to apply for a change in project scope through the ICIP: Community, Culture and Recreation Stream – Rehabilitation and Renovate Intake to eliminate the soccer field .

Council a uthorize and approve that the North Dundas Arts Council be granted free use of the Old Town Hall, for up to 0 of the 21 requested dates, for the purposes of operating the Winchester Open Mic Café program each Sunday from 2 :00 -5 :00 pm for the months of September & October of 2022, as well as January, February and March of 2023.

T HAT Council direct staff to act as the lead applicant in the submission of grant applications to both the Community Buildings Retrofit (CBR) initiative and the Green and Inclusive Community Buildings (GICB) program for the purpose of receiving the maximum amount of funding to complete the feasibility studies and recommended capital improvements for various municipally-owned and operated facilities ; AND FURTHERMORE , that the Township secure the services of Next Energy Development Group Inc. as the technical consultants for these applications at a maximum cost of $49,350 (excluding HST), in addition to professional fees that may include engineering and/or legal, and permits to a maximum cost during the GICB application phase of $35,000 (excluding HST) ; AND THAT Council approve budget amendment #2022-14 to finance any unbudgeted associated expenses up to a maximum of $72,900.

Council approve that Camouflage Property Maintenance be awarded the snow maintenance contract for all properties outlined in Tender #RC2022-08, for the years 2022/2023, 2023/2024 & 2024/2025 inclusively, to be paid in accordance with the bid s submitted by the successful contractor.

RECOMMENDATION: THAT Council approve the award of Tender No . PW2022-09 for the removal and replacement of a low-level water crossing on the South Castor Municipal Drain at Station 605+77 , to H&E Contracting in the amount of $ 74,677.00 , plus HST.

RECOMMENDATION: THAT Council approve the award of the Request for Quotation for Recurring Street Light Locate Services to ACF Electric Ltd.

: THAT Council approve the award of Tender No . PW2022-10 to Camouflage Property Maintenance for s now m aintenance at Boyd Parking Lot and the Winchester United Church Parking Lot , for the three seasons of 2022 through 2025.

Bylaw No. 2022-70 being a Bylaw to enter into an agreement with Stoneshare Inc. to provide certain services to the Township relating to the implementation of a Records Management System be read and passed in Open Council , signed and sealed this 9 th day of August, 2022 ; AND THAT Council approve Change Request No. 1 to Stoneshare Inc.

Bylaw No. 2022-01 being a Bylaw to appointment Officers, Agents, Staff, Committees of Council and Recreation Associations be amended as presented this 9 th day of August, 2022.

Bylaw No. 2020-59 , being a Bylaw to set general capital charges for water and sanitary sewer municipal connections in the Township of North Dundas , as amended, be read and passed in Open Council, signed and sealed this 9 th day of August, 2022.

Bylaw No. 202 2 - 73 being a Bylaw to set capital charges for water and sanitary sewer municipal connections on County Rd 3/Main St West in the Township of North Dundas be rea d and passed in Open Council, signed and sealed this 9 th day of August, 2022.

Bylaw No. 2022- 68 being a Bylaw to authorize a Transfer Payment Agreement under t he Investing in Canada Infrastructure Program , Green Stream be read and passed in Open Council signed and sealed this 9 th day of August, 2022 ; AND THAT the Mayor and CAO be authorized to execute this agreement.

Bylaw No. 2022-60 being a Bylaw to amend former Township of Mountain Zoning Bylaw No. 79-6 as amended, be read and passed in Open Council signed and sealed this 9 th day of August 2022.

Bylaw No. 2022-69 being a Bylaw to amend former Township of Mountain Zoning Bylaw No. 79-6 as amended, be read and passed in Open Council signed and sealed this 9 th day of August 2022.

Bylaw No. 2022- 72 , being a b ylaw respecting Construction, Demolition, Change of Use and Inspection of Buildings within the Township of North Dundas , be read and passed in Open Council, signed and sealed this 9 th day of August 2022.

Council authorize an extension to the time for adjournment as listed in Section 10.2 of Schedule A in Bylaw No. 2020-19 being a bylaw governing the proceedings of Council and its Committees.

Council authorize payment of accounts as per the attached Council reports dated: July 1, 2022 to July 31, 2022, Batch 87 to 95, in the amount of $370,976.33; AND July 1, 2022 to July 31, 2022, Batch 99 to 105, in the amount of $1,407,596.25; AND THAT all other items listed under the Consent Agenda be approved as recommended.

Bylaw No. 2022-75 to adopt, confirm and ratify matters dealt with by resolution, be read and passed in Open Council, signed and sealed this 9th day of August, 2022.

Council adjourn at 11:14 PM to the call of the Chair.

THAT the meeting of the Council of the Corporation of the Township of North Dundas be hereby called to order at 7:26 PM.

THAT the Agenda be approved as presented

THAT the minutes of the Public Meeting held by the Council of the Township of North Dundas on July 12, 2022 be adopted as presented.

THAT the minutes of the Regular Meeting of the Council of the Township of North Dundas held on July 12, 2022 be adopted as presented.

THAT the minutes of the Special Meeting of the Council of the Township of North Dundas held on July 19, 2022 be adopted as presented.

THAT Council proceed In Camera at 7:43 PM pursuant to Section 239 (2) of the Municipal Act, 2001 Subsection (b) personal matters about an identifiable individual, including municipal or local board employees.

THAT Council return to Open Session at 8:23 PM.

THAT Council instruct Staff to follow through on matters discussed in Closed Session.

THAT in recognition of additional tasks and responsibilities that are being assumed during the vacancy in the position of Director of Public Works, Council approves an increase in compensation for Patrol Supervisor/Drainage Superintendent Jamie Cheney from Grade 8 to Grade 10 for the period of July 21, 2022 until the position of the Director of Public Works is filled, or until further notice.

THAT due to continued COVID-19 isolation requirements and the desire to provide employees with additional flexibility to care for themselves or family members, Council approves the option to carryover up to one week of unused personal time or sick time and up to a total of two weeks of vacation or banked time, from 2022 to 2023.

THAT Council grant permission to the 2022 International Plowing Match (IPM) in North Grenville to dispose of Waste Water from the 2022 IPM at the Winchester Lagoon at the rate of $8.52 per cubic meter. Yea (3): Councillor Thompson, Councillor Annable, and Councillor Bergeron Nay (2): Mayor Fraser, and Deputy Mayor Armstrong

THAT Council approve Budget Amendment #2022-10 relating to projects in the Public Works Department in the amount of $34,430. AND THAT Council approve Budget Amendment #2022-12 relating to projects in the Recreation Department totaling $48,975. AND THAT Council approve Budget Amendment # 2022-13 dealing with carry-forward projects from 2021 relating to various departments totaling $834,203.

THAT Council recommend to the Council of the United Counties of Stormont, Dundas, Glengarry that the application for an Official Plan Amendment (#15), be

THAT Council approve Option B concept plan for the Hallville Community Park; AND THAT Council authorize staff to apply for a change in project scope through the ICIP: Community, Culture and Recreation Stream – Rehabilitation and Renovate Intake to eliminate the soccer field.

THAT Council authorize and approve that the North Dundas Arts Council be granted free use of the Old Town Hall, for up to 0 of the 21 requested dates, for the purposes of operating the Winchester Open Mic Café program each Sunday from 2:00-5:00 pm for the months of September & October of 2022, as well as January, February and March of 2023.

THAT Council approve that Camouflage Property Maintenance be awarded the snow maintenance contract for all properties outlined in Tender #RC2022-08, for the years 2022/2023, 2023/2024 & 2024/2025 inclusively, to be paid in accordance with the bids submitted by the successful contractor.

RECOMMENDATION: THAT Council approve the award of Tender No. PW2022-10 to Camouflage Property Maintenance for snow maintenance at Boyd Parking Lot and the Winchester United Church Parking Lot, for the three seasons of 2022 through 2025.

THAT Bylaw No. 2022-70 being a Bylaw to enter into an agreement with Stoneshare Inc. to provide certain services to the Township relating to the implementation of a Records Management System be read and passed in Open Council, signed and sealed this 9th day of August, 2022; AND THAT Council approve Change Request No. 1 to Stoneshare Inc.

THAT Bylaw No. 2022-01 being a Bylaw to appointment Officers, Agents, Staff, Committees of Council and Recreation Associations be amended as presented this 9th day of August, 2022.

THAT Bylaw No. 2022-73 being a Bylaw to set capital charges for water and sanitary sewer municipal connections on County Rd 3/Main St West in the Township of North Dundas be read and passed in Open Council, signed and sealed this 9 th day of August, 2022.

THAT Bylaw No. 2022-68 being a Bylaw to authorize a Transfer Payment Agreement under the Investing in Canada Infrastructure Program, Green Stream be read and passed in Open Council signed and sealed this 9th day of August, 2022; AND THAT the Mayor and CAO be authorized to execute this agreement.

THAT Bylaw No. 2022-60 being a Bylaw to amend former Township of Mountain Zoning Bylaw No. 79-6 as amended, be read and passed in Open Council signed and sealed this 9 th day of August 2022.

THAT Bylaw No. 2022-69 being a Bylaw to amend former Township of Mountain Zoning Bylaw No. 79-6 as amended, be read and passed in Open Council signed and sealed this 9th day of August 2022.

THAT Bylaw No. 2022-72, being a bylaw respecting Construction, Demolition, Change of Use and Inspection of Buildings within the Township of North Dundas, be read and passed in Open Council, signed and sealed this 9 th day of August 2022.

THAT Council authorize an extension to the time for adjournment as listed in Section 10.2 of Schedule A in Bylaw No. 2020-19 being a bylaw governing the proceedings of Council and its Committees.

THAT Council authorize payment of accounts as per the attached Council reports dated: July 1, 2022 to July 31, 2022, Batch 87 to 95, in the amount of $370,976.33; AND July 1, 2022 to July 31, 2022, Batch 99 to 105, in the amount of $1,407,596.25; AND THAT all other items listed under the Consent Agenda be approved as recommended.

THAT Council adjourn at 11:14 PM to the call of the Chair.