Regular Meeting

the meeting of the Council of the Corporation of the Township of North Dundas be hereby called to order at 4:30 PM.

the Agenda be adopted as presented.

the Minutes of the Regular Meeting of April 11, 2024 be adopted as presented.

Council proceed to Closed Session at 4:49 PM pursuant to Section 239(2) of the Municipal Act, 2001, Subsection (b) personal matters about an identifiable individual, including municipal employees - specifically a human resource matter.

Council return to Open Session at 4:59 PM.

Staff proceed as directed during Closed Session.

Council of the Township of North Dundas supports funding the Chesterville Mural up to $2,000 using funds from the General Reserve; AND THAT Council additionally approve depleting the Mike Dean Memorial Reserve Fund (current balance estimated at $3,100); AND THAT Council directs staff to provide banking support to the ad hoc committee leading the Chesterville Mural Project.

Council approves the updated job description for the Customer Service Specialist – Development Services (previously titled Executive Assistant) and authorizes the CAO to make all necessary changes to the organizational chart and salary grid. AND THAT Council approve the updated job description for the Applications Expediter/ Building Inspector.

Council approve Policy No. 104-2024 as amended this 9 th day of May, 2024.

Bylaw No. 2024-36 being a Bylaw to update and replace Tariff of Fees Bylaw No. 20 23-34 be read and passed in Open Council, signed, and sealed this 9 th day of May , 202 4

Bylaw No. 2024-37 being a Bylaw to appoint Councillor Annable, a member of Council to the Township of North Dundas Committee of Adjustment be read and passed in Open Council, signed and sealed this 9 th day of May 2024.

Bylaw No. 2024-35 being a Bylaw to adopt the 2024 tax rates and to establish the due dates thereof, be read and passed in Open Council, signed and sealed this 9th day of May, 2024.

Council authorize the Mayor and Director of Recreation & Culture to execute the lease agreement with Mr. Graham Ball from Triple B – Ball’s Burger Barn, for the Joel Steele Community Centre canteen space from September 3, 2024 until April 1, 2025.

Council approve Budget Amendment No. 2024-02 , to accept $ 10,000 in grant funding to purchase five AED units for use in various municipal facilities .

Council approve Budget Amendment No. 2024- 01 in the amount of $ 9, 500 to finance the replacement of the Chesterville & District Arena lobby heating system.

Bylaw No. 2024-31 being a Bylaw permitting the Township to enter into a Park Maintenance Agreement with the South Nation Conservation Authority , be read and passed in Open Council, signed and sealed this 9 th day of May, 2024.

Council approve the award of Tender No . RC2024-01 for the supply and installation of an outdoor rink for the Hallville Community Park to Welmar Recreational Products Inc. for the stipulated price of $ 124,700 + HST ; AND THAT Bylaw N o. 2024-40 being a B ylaw to enter into an agreement with Welmar Recreational Products Inc. for the supply and installation of the outdoor rink for the Hallville Community Park , be read and passed in O pen Council, signed and sealed th is 9 th day of May , 2024.

Council a pprove Bylaw No. 2021-45 being a Bylaw to Establish Fees for certain Licences , Permits, Certificates and various services, as amended this 9 th day of May 2024.

Council approve Ice Allocation Policy No. 63-2016 as amended, this 9th day of May, 2024.

Council authorize that the new park development on James St. in Winchester be officially named the “ Marilyn Vriend Memorial Park ”.

Council approve the award of RFP No . TS2024-01 for Design and Engineering Services for John St reet and Harper St reet in Chesterville to J.L. Richards & Associates Limited in the amount of $ 156,300.34 , excluding HST. AND THAT Bylaw No. 2024- 38 being a bylaw to enter into an Agreement with J.L. Richards & Associates Limited for Design and Engineering Services for John St. and Harper St. in Chesterville, be read and passed in open Council, signed and sealed this 9 th day of May, 2024.

Bylaw No. 2024-15 being a Bylaw to appoint Monica Shade of Shade Group Inc. as the Drainage Engineer for the Petition for Drainage Works by Owners for the East part of Lot 15, Conc. 4 in the former Township of Winchester, be amended to remove Shade Group Inc. and appoint Robinson Consultants Inc. represented by Lorne Franklin L.E.T., C.E.T., rcca , CISEC ; AND THAT Council approve Bylaw 2024-15 as amended, this 9 th day of May 2024.

Council approve the award of Tender No . TS2024-05 for Slurry Sealing of various roads within the Township of North Dundas to Miller Paving Limited for $67,195.00 , excluding HST ; AND THAT Bylaw No. 2024- 32 being a Bylaw to enter into an A greement with Miller Paving Limited for Slurry Sealing , be read and passed in Open Council, signed and sealed this 9th day of May, 2024.

Council approve Items # 10.1 through to and including Item #10.2.d and recieve and file for information purposes items 10.3 through to and including item 10.4.n. recommended.

Council authorize payments of accounts as per the attached Council report dated: April 1, 2024 to April 30, 2024 in the amount of $1,728,802.81.

Bylaw No. 2024-01 being a Bylaw for the Appointment of Officers, Committees, Agents, Staff, Volunteers and Other Associations be approved as amended, this 9 th day of May , 2024.

Council grant the request by the Winchester Legion to license their entire parking lot for their Zone Washertoss Tournament on June 1 st from 9:00 am until 10:00 pm .

Council approve the request by the Winchester Legion to establish a permanent licenced patio and authorize s the Clerk to c omplete the Agency Letter of Approval on behalf of the Municipal ity .

Council approve s the disbursement of $192,023.54 under the Counties SDG Regional Incentives Program to be distributed as follows: $ 9,202.00 to Cannamore Orchards, $23,710.00 to BGM RV Centre, $50,000.00 to Kemptville Land & Sea, $23,800.00 to Morewood Lucky Mart , $39,211.94 to Smokie Ridge Vineyards and $46,100.00 to Siliconlite Systems; AND THAT the funding is subject to the terms of the financial agreement .

the Council of the Township of North Dundas request that the Counties SDG consider implementing an Automated Speed Enforcement (ASE) program on Country roads in North Dundas to address ongoing traffic speeding and community safety concerns.

Bylaw No. 2024-39 to adopt, confirm and ratify matters dealt with by resolution, be read and passed in Open Council, signed and sealed this 9th day of May, 2024.

Council adjourn at 6:35 PM to the call of the Chair.

THAT the meeting of the Council of the Corporation of the Township of North Dundas be hereby called to order at 4:30 PM.

THAT the Agenda be adopted as presented.

THAT Council proceed to Closed Session at 4:49 PM pursuant to Section 239(2) of the Municipal Act, 2001, Subsection (b) personal matters about an identifiable individual, including municipal employees - specifically a human resource matter.

THAT Council return to Open Session at 4:59 PM.

THAT Staff proceed as directed during Closed Session.

THAT Council of the Township of North Dundas supports funding the Chesterville Mural up to $2,000 using funds from the General Reserve; AND THAT Council additionally approve depleting the Mike Dean Memorial Reserve Fund (current balance estimated at $3,100); AND THAT Council directs staff to provide banking support to the ad hoc committee leading the Chesterville Mural Project.

THAT Council approves the updated job description for the Customer Service Specialist – Development Services (previously titled Executive Assistant) and authorizes the CAO to make all necessary changes to the organizational chart and salary grid. AND THAT Council approve the updated job description for the Applications Expediter/ Building Inspector.

THAT Council approve Policy No. 104-2024 as amended this 9th day of May, 2024.

THAT Bylaw No. 2024-37 being a Bylaw to appoint Councillor Annable, a member of Council to the Township of North Dundas Committee of Adjustment be read and passed in Open Council, signed and sealed this 9th day of May 2024.

THAT Bylaw No. 2024-35 being a Bylaw to adopt the 2024 tax rates and to establish the due dates thereof, be read and passed in Open Council, signed and sealed this 9th day of May, 2024.

THAT Council authorize the Mayor and Director of Recreation & Culture to execute the lease agreement with Mr. Graham Ball from Triple B – Ball’s Burger Barn, for the Joel Steele Community Centre canteen space from September 3, 2024 until April 1, 2025.

THAT Council approve Budget Amendment No. 2024-02, to accept $10,000 in grant funding to purchase five AED units for use in various municipal facilities.

THAT Council approve Budget Amendment No. 2024-01 in the amount of $9,500 to finance the replacement of the Chesterville & District Arena lobby heating system.

THAT Bylaw No. 2024-31 being a Bylaw permitting the Township to enter into a Park Maintenance Agreement with the South Nation Conservation Authority, be read and passed in Open Council, signed and sealed this 9th day of May, 2024.

THAT Council approve the award of Tender No. RC2024-01 for the supply and installation of an outdoor rink for the Hallville Community Park to Welmar Recreational Products Inc. for the stipulated price of $124,700 + HST; AND THAT Bylaw No. 2024-40 being a Bylaw to enter into an agreement with Welmar Recreational Products Inc. for the supply and installation of the outdoor rink for the Hallville Community Park, be read and passed in Open Council, signed and sealed this 9th day of May, 2024.

THAT Council approve Bylaw No. 2021-45 being a Bylaw to Establish Fees for certain Licences, Permits, Certificates and various services, as amended this 9th day of May 2024.

THAT Council approve Ice Allocation Policy No. 63-2016 as amended, this 9th day of May, 2024.

THAT Council authorize that the new park development on James St. in Winchester be officially named the “Marilyn Vriend Memorial Park”.

THAT Council approve the award of RFP No. TS2024-01 for Design and Engineering Services for John Street and Harper Street in Chesterville to J.L. Richards & Associates Limited in the amount of $156,300.34, excluding HST. AND THAT Bylaw No. 2024-38 being a bylaw to enter into an Agreement with J.L. Richards & Associates Limited for Design and Engineering Services for John St. and Harper St. in Chesterville, be read and passed in open Council, signed and sealed this 9th day of May, 2024.

THAT Bylaw No. 2024-15 being a Bylaw to appoint Monica Shade of Shade Group Inc. as the Drainage Engineer for the Petition for Drainage Works by Owners for the East part of Lot 15, Conc. 4 in the former Township of Winchester, be amended to remove Shade Group Inc. and appoint Robinson Consultants Inc. represented by Lorne Franklin L.E.T., C.E.T., rcca, CISEC; AND THAT Council approve Bylaw 2024-15 as amended, this 9th day of May 2024.

THAT Council approve the award of Tender No. TS2024-05 for Slurry Sealing of various roads within the Township of North Dundas to Miller Paving Limited for $67,195.00, excluding HST; AND THAT Bylaw No. 2024-32 being a Bylaw to enter into an Agreement with Miller Paving Limited for Slurry Sealing, be read and passed in Open Council, signed and sealed this 9th day of May, 2024.

THAT Council approve Items # 10.1 through to and including Item #10.2.d and recieve and file for information purposes items 10.3 through to and including item 10.4.n. recommended.

THAT Council authorize payments of accounts as per the attached Council report dated: April 1, 2024 to April 30, 2024 in the amount of $1,728,802.81.

THAT Council grant the request by the Winchester Legion to license their entire parking lot for their Zone Washertoss Tournament on June 1st from 9:00 am until 10:00 pm.

THAT Council approve the request by the Winchester Legion to establish a permanent licenced patio and authorizes the Clerk to complete the Agency Letter of Approval on behalf of the Municipality.

THAT Council approves the disbursement of $192,023.54 under the Counties SDG Regional Incentives Program to be distributed as follows:  $9,202.00 to Cannamore Orchards,  $23,710.00 to BGM RV Centre,  $50,000.00 to Kemptville Land & Sea,  $23,800.00 toMorewood Lucky Mart,  $39,211.94 to Smokie Ridge Vineyards and  $46,100.00 to Siliconlite Systems; AND THAT the funding is subject to the terms of the financial agreement.

THAT the Council of the Township of North Dundas request that the Counties SDG consider implementing an Automated Speed Enforcement (ASE) program on Country roads in North Dundas to address ongoing traffic speeding and community safety concerns.

THAT Bylaw No. 2024-39 to adopt, confirm and ratify matters dealt with by resolution, be read and passed in Open Council, signed and sealed this 9th day of May, 2024.

THAT Council adjourn at 6:35 PM to the call of the Chair.