Regular Meeting

the meeting of the Council of the Corporation of the Township of North Dundas be hereby called to order at 4:30 PM.

the Agenda be adopted as presented.

IT RESOLVED THAT Bylaw No. 2025-36 being a provisional Bylaw to adopt the Engineer’s Report under Section 76 of the Drainage Act, R.S . O . 1990 , c . D . 17 , for the West Branch of Kittle Creek and Henry Elliot Municipal Drain s, be read a first and second time in Open Council , this 19 th day of November, 2025.

IT RESOLVED THAT Council receive the 202 4 Financial Statements for the Corporation of the Township of North Dundas as presented by BDO Canada LLP , this 19th day of November 2025 .

IT RESOLVED THAT Council approve Policy 58-2013 Salary/Wage Administration Policy as amended .

IT RESOLVED THAT Council award RFP No. ADM2025-01 for General Municipal Insurance Services to Marsh Canada Limited ; AND THAT the Clerk be authorized to provide additional information to Marsh Canada Limited to formalize various insurance coverage s ; A ND THAT the CAO be authorized to sign any documents required to secure general municipal insurance services for North Dundas for the policy period December 31, 2025 to December 31, 2026.

Bylaw No. 2025-74 , being a Bylaw to enter into an agreement with the Township of Russell to continue to utilize the Russell Township Animal Shelter be passed and enacted this 19 th day of November 202 5.

IT RESOLVED THAT Bylaw No. 2025-77 being a Bylaw to amend Zoning Bylaw 79-6, to amend the zoning of the property municipally known as 2134 County Road 31 , Winchester, Ontario , from Light Industrial – Exception Four (ML-4) to Highway Commercial (C2) be passe d and enacted this 19 th day of November, 202 5 .

IT RESOLVED THAT Bylaw No. 2025-78 being a Bylaw to amend Zoning Bylaw No. 12-93 to amend the zoning of the property municipally known as 503 Sherrer Way, Winchester, Ontario, from Commercial - Exception One (C - 1) to Commercial – Exception One - Temporary Use One (C - 1-T1) be p asse d and enacted this 19 th day of November, 2025.

IT RESOLVED THAT Schedule “A” to Bylaw No. 2025-02 being a Bylaw to delegate certain powers and duties to officers and employees of the Township of North Dundas be approved a s amended this 19 th day of November 2025.

IT RESOLVED THAT Bylaw No. 2021-45 being a Bylaw to Establish Fees for certain Licences, Permits, Certificates and various services , be approved , as amended this 19th day of November , 202 5 .

IT RESOLVED THAT Bylaw No. 2025- 22 being a Bylaw to abandon the Loughridge Branch of the South Morewood Municipal Drain be passed and enacted this 19 th day of November, 2025.

IT RESOLVED THAT Bylaw No. 2025-68 being a Bylaw to undertake maintenance for the Beggs-Workman Municipal Drain be read a third and final time, passed and enacted this 19 th day of November , 2025.

IT RESOLVED THAT Bylaw No. 2025-72 being a Bylaw to set capital charges for water and sanitary sewer connections in the Township of North Dundas be passed and enacted this 19 th day of November.

all items listed under the Consent Agenda be approved/filed as recommended.

IT RESOLVED THAT the Minutes of the Regular Meeting of Council held on the 22nd of October, 2025 be adopted as presented.

IT RESOLVED THAT Bylaw No. 2025-71 being a Bylaw for fixing rates for the supply of water/sewer services beginning January 1 st 2026 be amended this 19 th day of November.

Council approve Policy No. 1110-2025 – Condensed Work Week Policy as presented this 19 th day of November, 2025.

IT RESOLVED THAT Council authorizes the Mayor and CAO to sign the Tree Planting Service s Agreement between South Nation River Conservation Authority (SNC) and the Township of North Dundas.

IT RESOLVED THAT Council approve the revised Exhibitor Information Kit for use at future Local Business Expo events, and that the Development Services Department be authorized to amend Appendix A: Fee Schedule by up to 10% as deemed necessary .

IT RESOLVED THAT Bylaw No. 2025-79 to confirm the proceedings of Council at its Regular Meeting held on November 19, 2025 be passed and enacted.

Recommended: To be received and filed for information purposes.

Council proceed to Closed Session at 6:07PM pursuant to the Municipal Act, 2001, Section 239 (2) subsection (d) - labour relations or employee negotiations; AND Section 239 (2) subsection (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; AND Section 239 (2) subsection (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization;

IT RESOLVED THAT Council return to Open Session at 6:31 PM.

IT RESOLVED THAT Staff proceed as directed during closed session.

IT RESOLVED THAT Council authorizes Staff to enter into an agreement with GrantMatch corporation for the purpose of identifying, preparing, and managing funding applications on behalf of the Township as per the terms outlined in their agreement.

IT RESOLVED THAT Council authorizes Staff to enter into an agreement with StrategyCorp for government relations and public affairs services; AND FURTHER THAT $60,000 be pre-approved in the 2026 Municipal Budget to support the continuation of StrategyCorp services.

Council adjourn at 6:33 PM to the call of the Chair.

THAT the meeting of the Council of the Corporation of the Township of North Dundas be hereby called to order at 4:30 PM.

THAT the Agenda be adopted as presented.

BE IT RESOLVED THAT Bylaw No. 2025-36 being a provisional Bylaw to adopt the Engineer’s Report under Section 76 of the Drainage Act, R.S.O. 1990, c. D. 17, for the West Branch of Kittle Creek and Henry Elliot Municipal Drains, be read a first and second time in Open Council, this 19th day of November, 2025.

BE IT RESOLVED THAT Council receive the 2024 Financial Statements for the Corporation of the Township of North Dundas as presented by BDO Canada LLP, this 19th day of November 2025.

BE IT RESOLVED THAT Council award RFP No. ADM2025-01 for General Municipal Insurance Services to Marsh Canada Limited; AND THAT the Clerk be authorized to provide additional information to Marsh Canada Limited to formalize various insurance coverages; AND THAT the CAO be authorized to sign any documents required to secure general municipal insurance services for North Dundas for the policy period December 31, 2025 to December 31, 2026.

THAT Bylaw No. 2025-74, being a Bylaw to enter into an agreement with the Township of Russell to continue to utilize the Russell Township Animal Shelter be passed and enacted this 19th day of November 2025.

BE IT RESOLVED THAT Bylaw No. 2025-77 being a Bylaw to amend Zoning Bylaw 79-6, to amend the zoning of the property municipally known as 2134 County Road 31, Winchester, Ontario, from Light Industrial – Exception Four (ML-4) to Highway Commercial (C2) be passed and enacted this 19 th day of November, 2025.

BE IT RESOLVED THAT Bylaw No. 2025-78 being a Bylaw to amend Zoning Bylaw No. 12-93 to amend the zoning of the property municipally known as 503 Sherrer Way, Winchester, Ontario, from Commercial - Exception One (C-1) to Commercial – Exception One - Temporary Use One (C-1-T1) be passed and enacted this 19th day of November, 2025.

BE IT RESOLVED THAT Schedule “A” to Bylaw No. 2025-02 being a Bylaw to delegate certain powers and duties to officers and employees of the Township of North Dundas be approved as amended this 19th day of November 2025.

BE IT RESOLVED THAT Bylaw No. 2021-45 being a Bylaw to Establish Fees for certain Licences, Permits, Certificates and various services, be approved, as amended this 19th day of November, 2025.

BE IT RESOLVED THAT Bylaw No. 2025-68 being a Bylaw to undertake maintenance for the Beggs-Workman Municipal Drain be read a third and final time, passed and enacted this 19th day of November, 2025.

BE IT RESOLVED THAT Bylaw No. 2025-72 being a Bylaw to set capital charges for water and sanitary sewer connections in the Township of North Dundas be passed and enacted this 19th day of November.

THAT all items listed under the Consent Agenda be approved/filed as recommended.

BE IT RESOLVED THAT the Minutes of the Regular Meeting of Council held on the 22nd of October, 2025 be adopted as presented.

BE IT RESOLVED THAT Bylaw No. 2025-71 being a Bylaw for fixing rates for the supply of water/sewer services beginning January 1st 2026 be amended this 19th day of November.

THAT Council approve Policy No. 1110-2025 – Condensed Work Week Policy as presented this 19th day of November, 2025.

BE IT RESOLVED THAT Council authorizes the Mayor and CAO to sign the Tree Planting Services Agreement between South Nation River Conservation Authority (SNC) and the Township of North Dundas.

BE IT RESOLVED THAT Council approve the revised Exhibitor Information Kit for use at future Local Business Expo events, and that the Development Services Department be authorized to amend Appendix A: Fee Schedule by up to 10% as deemed necessary.

BE IT RESOLVED THAT Bylaw No. 2025-79 to confirm the proceedings of Council at its Regular Meeting held on November 19, 2025 be passed and enacted.

Action Recommended: To be received and filed for information purposes.

THAT Council proceed to Closed Session at 6:07PM pursuant to the Municipal Act, 2001, Section 239 (2) subsection (d) - labour relations or employee negotiations; AND Section 239 (2) subsection (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; AND Section 239 (2) subsection (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization;

BE IT RESOLVED THAT Council return to Open Session at 6:31 PM.

BE IT RESOLVED THAT Staff proceed as directed during closed session.

BE IT RESOLVED THAT Council authorizes Staff to enter into an agreement with GrantMatch corporation for the purpose of identifying, preparing, and managing funding applications on behalf of the Township as per the terms outlined in their agreement.

BE IT RESOLVED THAT Council authorizes Staff to enter into an agreement with StrategyCorp for government relations and public affairs services; AND FURTHER THAT $60,000 be pre-approved in the 2026 Municipal Budget to support the continuation of StrategyCorp services.

THAT Council adjourn at 6:33 PM to the call of the Chair.