Regular Meeting

the meeting of the Council of the Corporation of the Township of North Dundas held on May 3, 2022 be hereby called to order at 7:01 PM.

Council approve the Agenda as presented.

the Minutes of the Regular Meeting of the Council of the Township of North Dundas, held April 19, 2022 be adopted as presented.

Council proceed in camera at 7:17 PM pursuant to Section 239 (2) of the Municipal Act, 2001 Subsection (b) personal matters about an identifiable individual, including municipal or local board employees - specifically staff.

Council move to Open Session at 7:22 PM.

Council approve that the SD&G Butterflyway Project and the Royal Canadian Legion, Branch 108 Poppy Fund Committee’s - Honour Our Veterans Banner Program, each be awarded a $400 Community Grant.

the Council of the Township of North Dundas authorize the Mayor and CAO to execute the lease agreement, with Ms. Ashley Small, for the Chesterville Park Pavilion Building, for the term of September 1, 2022 until August 31, 2024.

Council accept the donation from the Chesterville Green Action Gang, of a sign that was fabricated and donated to the group by Quintan Products of Winchester AND THAT Council authorize the Recreation and Culture Department to aid with the installation of the sign.

Council approve the recommendation of the summer student hiring committees and authorize the hiring of 2 5 individuals at the respective terms and rates .

Council a pprove the request of the Winchester Downtown Revitalization Committee to install a blue light in the Sweet Corner Park , for the month of September, in honour of Prostate Cancer A wareness M onth.

Council receive the Special Event Request Form from Kelly Windle, organizer of the Garden Party Market , and approve the in-kind municipal support requested in the application form .

Council approve funding under the Township of North Dundas’ Community Improvement Plan for a Signage Grant in the amount of $1,200 for the property located at 495 May Street, Winchester; AND THAT Council authorize the Mayor and CAO to execute the required agreement.

Council approve the disbursement of funding under the SDG Counties Regional Incentives Program to the applicants as detailed in this report for a total of $31,799, subject to the terms of the financial agreements.

Council hereby accepts the Zoning By-law Amendment application as completed from Wellings of Winchester and directs the public meeting to be held on May 17 th 2022.

Council received and reviewed the in-camera staff report dated April 12, 2022 regarding the Township of North Dundas appeal of the Ministry of Municipal Affairs and Housing (MMAH) modifications to the 2018 County Official Plan during the in-camera portion of the April 19, 2022 Council Meeting; THAT Council authorizes the Director of Planning, Building and Enforcement and legal counsel, Stephen Ault, to implement the recommendation contained in the confidential in-camera staff memo dated April 12, 2022 .

Council accepts the job description for the summer position of Junior Communications Officer dated May 3, 2022.

Council approves the revised mobile phone policy #62-2015 effective May 1, 2022.

Council seek permission from the United Counties of SDG to temporarily close designated portions of County Roads to vehicular traffic as listed below, to facilitate the 2022 “Winchester Bike Nights” event s . Thursday, June 9 th from 4:00 p.m. to 9:00 p.m. County Rd. 3 (Winchester Main St) from Mill Street to Louise Street , and County Rd. 38 (St. Lawrence St) from County Rd. 3 (Winchester Main St) to Caleb Street. Thursday, July 14 th from 4:00 p.m. to 9:00 p.m. Thursday, August 11 th from 4:00 p.m. to 9:00 p.m. Thursday, September 8 th from 4:00 p.m. to 9:00 p.m.

Council seek permission from the United Counties of SDG to temporarily close County Rd. 3 (Winchester Main St) from Bailey Street to Howard Street on Saturday June 4 th from 10:00 am to 4:00 pm to vehicular traffic to facilitate the 2022 “ Ride for Dad ” event.

Council authorize the purchase of a Flail Mower from B & G Loughlin Tractor Inc. at a cost of $ 11, 4 00 plus HST .

Council award the 2022-2023 street lighting maintenance contract for the next 12 months to ACF Electric Ltd.

Council authorize the award of the contract for the supply and application of c rack s ealant on various roads within the Township of North Dundas to Neptune Secur ity Services at a cost of $ 26,425 .

Council awar d Tender No . PW-2022-02 for the supply and spread of granular for construction/maintenance of unpaved roads to Cornwall Gravel Company Limited in the amount of $128,846.00 plus HST ; AND THAT Council approve budget amendment 2022-02 in the amount of $25, 300 .00 to increase the amount available for this project.

Council approve the award of Tender No . RC2022-03, for the replacement of a dehumidifier in the Sam Ault Arena, to CIMCO Refrigeration for the stipulated price of $28,780 + HST.

Council approve the sale and installation of four half bay swing frames, as part of Tender No. RC2022-04, which is a Tender for AODA compliant playground components for various municipal parks, to Henderson Recreation Equipment Ltd. for the stipulated price of $14,996 + HST.

Bylaw No. 2022-32 being a Bylaw to adopt the 2022 tax rates and to establish the due dates thereof , be read and passed in open council this 3 rd day of May, 2022.

Bylaw No. 2022-33 being a Bylaw to authorize the Mayor and C AO to enter into an Agreement with Cornwall SDG Paramedic Services , be read and passed in Open Council, signed and sealed this 3 rd day of May, 2022.

Bylaw No. 202 2 -4 0 , being a Bylaw to authorize the Mayor and Clerk to enter into a Site Plan Control Agreement between the Township of North Dundas and Wellings of Winchester Inc. for Phases 2 and 3 of Wellings of Winchester be read and passed in Open Council, signed and sealed this 3 rd day of May, 202 2 .

Bylaw No .2022-35 being a Bylaw to update and establish Development Charges be read and passed in Open Council, signed and sealed this 3 rd day of May, 2022.

all items listed under the Consent Agenda be approved as recommended.

By-law No. 2022-41 to adopt, confirm and ratify matters dealt with by resolution, be read and passed in Open Council, signed and sealed this 3rd day of May, 2022.

Council adjourn at 8:17 PM to the call of the Chair.

THAT the meeting of the Council of the Corporation of the Township of North Dundas held on May 3, 2022 be hereby called to order at 7:01 PM.

THAT Council approve the Agenda as presented.

THAT Council proceed in camera at 7:17 PM pursuant to Section 239 (2) of the Municipal Act, 2001 Subsection (b) personal matters about an identifiable individual, including municipal or local board employees - specifically staff.

THAT Council move to Open Session at 7:22 PM.

THAT Council approve that the SD&G Butterflyway Project and the Royal Canadian Legion, Branch 108 Poppy Fund Committee’s - Honour Our Veterans Banner Program, each be awarded a $400 Community Grant.

THAT the Council of the Township of North Dundas authorize the Mayor and CAO to execute the lease agreement, with Ms. Ashley Small, for the Chesterville Park Pavilion Building, for the term of September 1, 2022 until August 31, 2024.

THAT Council accept the donation from the Chesterville Green Action Gang, of a sign that was fabricated and donated to the group by Quintan Products of Winchester AND THAT Council authorize the Recreation and Culture Department to aid with the installation of the sign.

THAT Council approve the recommendation of the summer student hiring committees and authorize the hiring of 25 individuals at the respective terms and rates.

THAT Council approve the request of the Winchester Downtown Revitalization Committee to install a blue light in the Sweet Corner Park, for the month of September, in honour of Prostate Cancer Awareness Month.

THAT Council receive the Special Event Request Form from Kelly Windle, organizer of the Garden Party Market, and approve the in-kind municipal support requested in the application form.

THAT Council approve funding under the Township of North Dundas’ Community Improvement Plan for a Signage Grant in the amount of $1,200 for the property located at 495 May Street, Winchester; AND THAT Council authorize the Mayor and CAO to execute the required agreement.

THAT Council approve the disbursement of funding under the SDG Counties Regional Incentives Program to the applicants as detailed in this report for a total of $31,799, subject to the terms of the financial agreements.

THAT Council hereby accepts the Zoning By-law Amendment application as completed from Wellings of Winchester and directs the public meeting to be held on May 17th 2022.

WHEREAS Council received and reviewed the in-camera staff report dated April 12, 2022 regarding the Township of North Dundas appeal of the Ministry of Municipal Affairs and Housing (MMAH) modifications to the 2018 County Official Plan during the in-camera portion of the April 19, 2022 Council Meeting; THAT Council authorizes the Director of Planning, Building and Enforcement and legal counsel, Stephen Ault, to implement the recommendation contained in the confidential in-camera staff memo dated April 12, 2022.

THAT Council accepts the job description for the summer position of Junior Communications Officer dated May 3, 2022.

THAT Council approves the revised mobile phone policy #62- 2015 effective May 1, 2022.

THAT Council seek permission from the United Counties of SDG to temporarily close designated portions of County Roads to vehicular traffic as listed below, to facilitate the 2022 “Winchester Bike Nights” events.

THAT Council seek permission from the United Counties of SDG to temporarily close County Rd. 3 (Winchester Main St) from Bailey Street to Howard Street on Saturday June 4th from 10:00 am to 4:00 pm to vehicular traffic to facilitate the 2022 “Ride for Dad” event.

THAT Council authorize the purchase of a Flail Mower from B & G Loughlin Tractor Inc. at a cost of $11,400 plus HST.

THAT Council award the 2022-2023 street lighting maintenance contract for the next 12 months to ACF Electric Ltd.

THAT Council authorize the award of the contract for the supply and application of crack sealant on various roads within the Township of North Dundas to Neptune Security Services at a cost of $26,425.

THAT Council award Tender No. PW-2022-02 for the supply and spread of granular for construction/maintenance of unpaved roads to Cornwall Gravel Company Limited in the amount of $128,846.00 plus HST; AND THAT Council approve budget amendment 2022-02 in the amount of $25,300.00 to increase the amount available for this project.

THAT Council approve the award of Tender No. RC2022-03, for the replacement of a dehumidifier in the Sam Ault Arena, to CIMCO Refrigeration for the stipulated price of $28,780 + HST.

THAT Council approve the sale and installation of four half bay swing frames, as part of Tender No. RC2022-04, which is a Tender for AODA compliant playground components for various municipal parks, to Henderson Recreation Equipment Ltd. for the stipulated price of $14,996 + HST.

THAT Bylaw No. 2022-32 being a Bylaw to adopt the 2022 tax rates and to establish the due dates thereof, be read and passed in open council this 3rd day of May, 2022.

THAT Bylaw No. 2022-33 being a Bylaw to authorize the Mayor and CAO to enter into an Agreement with Cornwall SDG Paramedic Services, be read and passed in Open Council, signed and sealed this 3rd day of May, 2022.

THAT Bylaw No. 2022-40, being a Bylaw to authorize the Mayor and Clerk to enter into a Site Plan Control Agreement between the Township of North Dundas and Wellings of Winchester Inc. for Phases 2 and 3 of Wellings of Winchester be read and passed in Open Council, signed and sealed this 3rd day of May, 2022.

THAT Bylaw No.2022-35 being a Bylaw to update and establish Development Charges be read and passed in Open Council, signed and sealed this 3rd day of May, 2022.

THAT all items listed under the Consent Agenda be approved as recommended.

THAT By-law No. 2022-41 to adopt, confirm and ratify matters dealt with by resolution, be read and passed in Open Council, signed and sealed this 3rd day of May, 2022.

THAT Council adjourn at 8:17 PM to the call of the Chair.