Regular Meeting

the meeting of the Council of the Corporation of the Township of North Dundas be hereby called to order at 6:36 PM.

the Agenda be adopted as presented.

the Minutes of the Regular Meeting of the Corporation of the Township of North Dundas held July 11, 2023 be adopted as presented.

Council approves Vacation Policy 35-2011 as revised, this 19 th day of September 2023, to enable employees to carryover one week of vacation time to the following calendar year .

Council approves the revised Part-Time Wage Scale effective September 4 , 2023.

Council approves Statutory and Paid Holiday Policy 36-2012 , as amended this 19 th day of September 2023 , to include Remembrance Day and the National Day for Truth and Reconci li ation .

Council approves Personal Days Policy 23-2008 , as amended this 19 th day of September, 2023.

Council approves Bereavement Leave Policy 14-2007 , as amended this 19 th day of September 2023 , to clarify the number of hours provided with the new compressed working schedules.

Bylaw No. 2023-75 being a Bylaw to establish remuneration and to Appoint Screening and Hearings Officers to the Corporation of the Township of North Dundas be read and passed in Open Council, signed and sealed this 19 th day of September, 2023.

Bylaw No. 2023-78 being a bylaw t o amend the former Township of Winchester Zoning By-law No. 12-93 to remove a holding symbol from part of Phase 2 of Wellings of Winchester, be read and passed in Open Council, signed and sealed this 19th day of September, 2023.

1332484 Ontario Inc. (c/o Allan Racine) of the Cloverdale Meadows Subdivision in Winchester requested final approval and release of financial securities; AND WHEREAS the Township Interim Director of Transportation/Drainage Superintendent has indicated that the required top lift of asphalt is complete and acceptable; AND WHEREAS Section 79 of the subdivision agreement authorizes the release of all financial securities held by the Township ; NOW THEREFORE BE IT RESOLVED THAT Council hereby grants Final Acceptance and authorizes the release of all financial securities ($ 42,489.66 ) for the Cloverdale Meadows Subdivision (1332484 Ontario Inc.) in Winchester.

Council hereby accepts the Zoning Bylaw Amendment application as completed from Wellings of Winchester Inc. and directs the public meeting to be held on October 3, 2023 .

Bylaw No. 2023-77 being a Bylaw t o amend the former Township of Mountain Zoning By-law No. 79-6 to remove a holding symbol from 1297 Merkley Road, be read and passed in Open Council, signed and sealed this 19th day of September, 2023.

Council approves the award of Tender No . TS2023-08 for the supply and installation of fencing at the Township of North Dundas’ Operations Centre at 12269 County Rd. 43, Winchester to Thomas Cavanagh Construction Limited for the stipulated amount of $ 79,588.06 , excluding HST ; AND THAT Bylaw No. 2023- 76 being a bylaw to enter into an agreement with Thomas Cavanagh Construction Limited , for the supply and installation of fencing at the Township of North Dundas’ Operations Centre at 12269 County Road 43, Winchester, be read and passed in Open Council, signed and sealed th is 19 th day of September , 2023 .

Council approves the award of Tender No . TS2023-06 to Brandt Tractor Ltd. for one Heavy Duty Municipal Motor Grader , complete with snow plow and wing, for the stipulated price of $ 689,772.00, excluding HST , to be financed over the next ten years .

Council approves Road Closure Option Two to facilitate a Christmas Garden Party Market in Winchester on Saturday, November 18, 2023.

Council receives the Event Application Form from Kelly Windle, organizer of the Garden Party Market - Christmas and approves the in-kind request for the provision of garbage receptacles, recycling bins, and access to the power in Sweet Corner Park, for the day of the event , Saturday, November 18 th , 2023 .

Council receives the attached letter of request from the Winchester Lions Club and authorizes that the rental fees for the Joel Steele Community Hall be waived for two dates per year for the years 2023, 2024, 2025, 2026 & 2027 in support of the Winchester Lions Club Annual North Dundas Christmas Fund Gifts & Food Hamper Program.

Policy No. 90- 2021 being a policy to establish flag etiquette for flags that are under the care and control of the Township of North Dundas, be approved as amended this 19 th day of September, 2023.

Council approves Budget Amendment # 2023- 07 in the amount of $ 11,500 to finance the purchase of one industrial double door refrigerator for the Morewood Community Hall and two for the Joel Steele Community Hall.

Council a uthorizes and approves the North Dundas Parade of Lights to become a Committee of Council , effective September 19, 2023 ; AND THAT Mayor Fraser be appointed as the Council representative for this Committee .

all items under the Consent Agenda be received and filed for information purposes.

Bylaw No. 2023-80 to adopt, confirm and ratify matters dealt with by resolution, be read and passed in Open Council, signed and sealed this 19 day of September, 2023.

Council adjourn at 8:49 PM to the call of the Chair.

THAT the meeting of the Council of the Corporation of the Township of North Dundas be hereby called to order at 6:36 PM.

THAT the Agenda be adopted as presented.

THAT Council approves Vacation Policy 35-2011 as revised, this 19th day of September 2023, to enable employees to carryover one week of vacation time to the following calendar year.

THAT Council approves the revised Part-Time Wage Scale effective September 4, 2023.

THAT Council approves Statutory and Paid Holiday Policy 36- 2012, as amended this 19th day of September 2023, to include Remembrance Day and the National Day for Truth and Reconciliation.

THAT Council approves Personal Days Policy 23-2008, as amended this 19th day of September, 2023.

THAT Council approves Bereavement Leave Policy 14-2007, as amended this 19th day of September 2023, to clarify the number of hours provided with the new compressed working schedules.

THAT Bylaw No. 2023-75 being a Bylaw to establish remuneration and to Appoint Screening and Hearings Officers to the Corporation of the Township of North Dundas be read and passed in Open Council, signed and sealed this 19th day of September, 2023.

THAT Bylaw No. 2023-78 being a bylaw to amend the former Township of Winchester Zoning By-law No. 12-93 to remove a holding symbol from part of Phase 2 of Wellings of Winchester, be read and passed in Open Council, signed and sealed this 19th day of September, 2023.

WHEREAS 1332484 Ontario Inc. (c/o Allan Racine) of the Cloverdale Meadows Subdivision in Winchester requested final approval and release of financial securities; AND WHEREAS the Township Interim Director of Transportation/Drainage Superintendent has indicated that the required top lift of asphalt is complete and acceptable; AND WHEREAS Section 79 of the subdivision agreement authorizes the release of all financial securities held by the Township; NOW THEREFORE BE IT RESOLVED THAT Council hereby grants Final Acceptance and authorizes the release of all financial securities ($42,489.66) for the Cloverdale Meadows Subdivision (1332484 Ontario Inc.) in Winchester.

THAT Council hereby accepts the Zoning Bylaw Amendment application as completed from Wellings of Winchester Inc. and directs the public meeting to be held on October 3, 2023.

THAT Bylaw No. 2023-77 being a Bylaw to amend the former Township of Mountain Zoning By-law No. 79-6 to remove a holding symbol from 1297 Merkley Road, be read and passed in Open Council, signed and sealed this 19th day of September, 2023.

THAT Council approves the award of Tender No. TS2023-08 for the supply and installation of fencing at the Township of North Dundas’ Operations Centre at 12269 County Rd. 43, Winchester to Thomas Cavanagh Construction Limited for the stipulated amount of $79,588.06, excluding HST; AND THAT Bylaw No. 2023-76 being a bylaw to enter into an agreement with Thomas Cavanagh Construction Limited, for the supply and installation of fencing at the Township of North Dundas’ Operations Centre at 12269 County Road 43, Winchester, be read and passed in Open Council, signed and sealed this 19th day of September, 2023.

THAT Council approves the award of Tender No. TS2023-06 to Brandt Tractor Ltd. for one Heavy Duty Municipal Motor Grader, complete with snow plow and wing, for the stipulated price of $689,772.00, excluding HST, to be financed over the next ten years.

THAT Council approves Road Closure Option Two to facilitate a Christmas Garden Party Market in Winchester on Saturday, November 18, 2023.

THAT Council receives the Event Application Form from Kelly Windle, organizer of the Garden Party Market - Christmas and approves the in-kind request for the provision of garbage receptacles, recycling bins, and access to the power in Sweet Corner Park, for the day of the event, Saturday, November 18 th, 2023.

THAT Council receives the attached letter of request from the Winchester Lions Club and authorizes that the rental fees for the Joel Steele Community Hall be waived for two dates per year for the years 2023, 2024, 2025, 2026 & 2027 in support of the Winchester Lions Club Annual North Dundas Christmas Fund Gifts & Food Hamper Program.

THAT Policy No. 90-2021 being a policy to establish flag etiquette for flags that are under the care and control of the Township of North Dundas, be approved as amended this 19th day of September, 2023.

THAT Council approves Budget Amendment #2023-07 in the amount of $11,500 to finance the purchase of one industrial double door refrigerator for the Morewood Community Hall and two for the Joel Steele Community Hall.

THAT Council authorizes and approves the North Dundas Parade of Lights to become a Committee of Council, effective September 19, 2023; AND THAT Mayor Fraser be appointed as the Council representative for this Committee.

THAT all items under the Consent Agenda be received and filed for information purposes.

THAT Bylaw No. 2023-80 to adopt, confirm and ratify matters dealt with by resolution, be read and passed in Open Council, signed and sealed this 19 day of September, 2023.

THAT Council adjourn at 8:49 PM to the call of the Chair.