Regular Meeting

the meeting of the Council of the Corporation of the Township of North Dundas be hereby called to order at 6:30 PM.

the Agenda be adopted as presented.

the Minutes of the Special Meeting of the Council of the Corporation of the Township of North Dundas, held May 9, 2023 be adopted as presented.

Council proceed to Closed Session at 7:10 PM pursuant to Section 239(2) of the Municipal Act, 2001 Subsection (c) a proposed or pending acquisition or disposition of land by the municipality

Council return to Open Session at 7:25 PM.

Council authorize Staff to proceed as directed during Closed Session.

Council approves the job descriptions for the positions of Human Resources Advisor/Executive Assistant and Deputy Clerk/Communications Coordinator and instructs staff to proceed with filling these positions.

Council designates the Chesterville Fair being held from August 25 to August 27, 2023 to be a “Public Event of Municipal Significance”.

Council confirms they have no objection to the Winchester Legion extending their Liquor License to include the Legion’s parking lot from 9:00am until 7:00pm on Saturday June 24, 2023 for the Zone Washer Toss Event and authorize the Clerk to prepare a letter of approval for the Alcohol and Gaming Commission of Ontario .

Council approve and adopt Policy 98-2023 Social Media Policy for Third Party Contractors this 13 th day of June, 2023.

Council agrees not to exercise the opportunity to appoint a Council member to the Board of Directors of the Rideau Valley Conservation Authority and leave the seat vacant for the remainder of the 2022-2026 term.

Council approve funding under the Township of North Dundas’ Community Improvement Plan for a Facade Grant in the amount of $1,665.88 and a Commercial Improvement Loan for $2,851.85 for the property located at 507 St. Lawrence Street, Winchester; AND THAT Council authorize the Mayor and CAO to execute the required agreement.

Council hereby accepts the Zoning Bylaw Amendment application for 38 King Street, Chesterville as complete from ZanderPlan Inc. on behalf of 2733519 Ontario Inc. and directs that the Public Meeting be held on July 11 , 2023 at 6:30 pm.

Council does not support the Zoning Bylaw Amendment application for 20 King Street, Chesterville from ZanderPlan Inc. on behalf of 2693263 Ontario Inc. to permit the entire building to be used for residential purposes based on the Township Planning Report, comments received before and during the Public Meeting held on June 13, 2023 , the Provincial Policy Statement, County Official Plan, and Council’s desire to maintain Chesterville’s commercial core area for commercial uses; AND THAT Council hereby recommends that the United Counties refuse to adopt OPA #18 to amend the County Official Plan , as the proposal is not consistent with the 2020 Provincial Policy Statement and policies contained in the Official Plan. AND THAT Council may consider a partial conversion of ground floor commercial to residential, but not beyond 50%, in keeping with Council’s decision on 29 Chesterville Main Street (Bylaw No. 2021- 16).

Council approve the award of Tender No . TS2023-02 for the Removal and Replacement of Sidewalks at v arious l ocations to Dsquared Construction Ltd. , in the amount of $ 34,800.00 , excluding HST ; AND THAT Bylaw No. 2023- 50 being a Bylaw to enter into an agreement with Dsquared Construction Ltd. for the Removal and Replacement of Sidewalks at v arious l ocations , be read and passed , in Open Council, signed and sealed this 13th day of June , 2023.

Council authorize staff to withdraw from the management of the Blue Box Program on or before January 1 st 2025 ; AND THAT Council authorize the Interim Director of Environmental Services to execute agreements needed with Circular Materials Ontario to transfer the blue box program to full producer responsibility.

Council declare the 19 87 Model ST75 Olympia i ce r esurfacer , to be surplus to the needs of the Township of North Dundas ; AND THAT Council authorize the Director of Recreation & Culture to sell the ice resurfacer and allocate all net proceeds from the sale to the purchase of a new ice resurface r for the Chesterville & District Arena.

Council authorize the Mayor and CAO to execute the lease agreement, with Mr. Graham Ball, from Triple B – Ball’s Burger Barn, for the Joel Steele Community Centre canteen space.

Council approve s the purchase of one Millennium E lithium ion ice resurfacing machine with a speed-related water output system feature and an O lympia LVR laser levelling system from Resurfice Corp. for $170,950 + HST and authorizes the Director of Recreation and Culture to sign any documents required for the purchase.

Council approve Budget Amendment No. 2023-0 2 in the amount of $ 4 ,0 15 .00 to finance the unbudgeted project expenses; AND THAT Council authorize the Director of Recreation and Culture and the Mayor to enter into an Agreement with Ambico Ltd. for an amount of $40,015 plus HST for the replacement of two sets of double doors for the Joel Steele Community Centre .

Bylaw No. 2023-54 being a Bylaw permitting the Township of North Dundas to enter into contractual agreement s with the successful bidders for Tender No. RC2023-01 be read and passed in Open Council, signed and sealed , this 13 th day of June 2023 .

Bylaw No. 2023-46 , being a Bylaw to enter into an agreement with the Chesterville Women’s Institute for use of the Nelson LaPrade Centre , be read and passed in O pen Council, signed and sealed th is 13 th day of June, 2023.

COUNCIL accept the request for Minor Improvement Works for a realignment on the Anderson Municipal Drain located at Part of Lot 23, Conc 10 in the former Township of Winchester; AND THAT Bylaw No. 2023-53 being a Bylaw to appoint Monica Shade of Shade Group Inc. as the Drainage Engineer for the Anderson Municipal Drain project for Minor Improvement Works, be read and passed in Open Council, signed and sealed this 13th day of June 2023 .

Bylaw No. 2023- 52 being a Bylaw to abandon a portion of the Parker Branch of the Cross Summers Municipal Drain be read and passed in Open Council, signed and sealed , this 13 th day of June , 2023.

Council authorize the Interim Director of Environmental Services to sign a fee for service proposal for the Hydrogeological work and tender support required for the Lafleur Road Well with WSP Canada Inc. for $214,000 plus HST. AND THAT Bylaw 2023-55 being a Bylaw to enter into a Professional Services Agreement with WSP Canada Inc. be read and passed, in Open Council, signed and sealed, this 13 th day of June, 2023; AND THAT the Mayor and Interim Director of Environmental Services be authorized to execute the Professional Services Agreement and any other related documentation.

Bylaw No. 2023-41 being a Bylaw to amend Bylaw No. 2019-14 being a Canine Control Agreement with the Townships of North Stormont and South Stormont, the Municipality of South Dundas, and Kevin Casselman , and repeal Bylaw No. 2020-62 be read and passed in Open Council, signed and sealed this 13 th day of June , 202 3.

Bylaw No. 2023-16 being a Bylaw to authorize the Mayor and Clerk to enter into a Site Plan Control Agreement between the Township of North Dundas and Dundas Manor Inc. be read and passed in Open Council, signed and sealed this 13th day of June, 2023.

Council authorize payments of accounts as per the attached Council report dated: May 1, 2023 to May 31, 2023 in the amount of $3,794,744.36; AND THAT all other items listed under the Consent Agenda be received for information purposes.

By-law No. 2023-35 to adopt, confirm and ratify matters dealt with by resolution, be read and passed in Open Council, signed and sealed this 13th day of June, 2023.

Council adjourn at 8:50 PM to the call of the Chair.

THAT the meeting of the Council of the Corporation of the Township of North Dundas be hereby called to order at 6:30 PM.

THAT the Agenda be adopted as presented.

THAT the Minutes of the Special Meeting of the Council of the Corporation of the Township of North Dundas, held May 9, 2023 be adopted as presented.

THAT Council proceed to Closed Session at 7:10 PM pursuant to Section 239(2) of the Municipal Act, 2001 Subsection (c) a proposed or pending acquisition or disposition of land by the municipality

THAT Council return to Open Session at 7:25 PM.

THAT Council authorize Staff to proceed as directed during Closed Session.

THAT Council approves the job descriptions for the positions of Human Resources Advisor/Executive Assistant and Deputy Clerk/Communications Coordinator and instructs staff to proceed with filling these positions.

THAT Council designates the Chesterville Fair being held from August 25 to August 27, 2023 to be a “Public Event of Municipal Significance”.

THAT Council approve and adopt Policy 98-2023 Social Media Policy for Third Party Contractors this 13th day of June, 2023.

THAT Council agrees not to exercise the opportunity to appoint a Council member to the Board of Directors of the Rideau Valley Conservation Authority and leave the seat vacant for the remainder of the 2022-2026 term.

THAT Council approve funding under the Township of North Dundas’ Community Improvement Plan for a Facade Grant in the amount of $1,665.88 and a Commercial Improvement Loan for $2,851.85 for the property located at 507 St. Lawrence Street, Winchester; AND THAT Council authorize the Mayor and CAO to execute the required agreement.

THAT Council hereby accepts the Zoning Bylaw Amendment application for 38 King Street, Chesterville as complete from ZanderPlan Inc. on behalf of 2733519 Ontario Inc. and directs that the Public Meeting be held on July 11, 2023 at 6:30 pm.

THAT Council does not support the Zoning Bylaw Amendment application for 20 King Street, Chesterville from ZanderPlan Inc. on behalf of 2693263 Ontario Inc. to permit the entire building to be used for residential purposes based on the Township Planning Report, comments received before and during the Public Meeting held on June 13, 2023, the Provincial Policy Statement, County Official Plan, and Council’s desire to maintain Chesterville’s commercial core area for commercial uses; AND THAT Council hereby recommends that the United Counties refuse to adopt OPA #18 to amend the County Official Plan, as the proposal is not consistent with the 2020 Provincial Policy Statement and policies contained in the Official Plan. AND THAT Council may consider a partial conversion of ground floor commercial to residential, but not beyond 50%, in keeping with Council’s decision on 29 Chesterville Main Street (Bylaw No. 2021-16).

THAT Council approve the award of Tender No. TS2023-02 for the Removal and Replacement of Sidewalks at various locations to Dsquared Construction Ltd., in the amount of $34,800.00, excluding HST; AND THAT Bylaw No. 2023-50 being a Bylaw to enter into an agreement with Dsquared Construction Ltd. for the Removal and Replacement of Sidewalks at various locations, be read and passed, in Open Council, signed and sealed this 13th day of June, 2023.

THAT Council authorize staff to withdraw from the management of the Blue Box Program on or before January 1 st 2025; AND THAT Council authorize the Interim Director of Environmental Services to execute agreements needed with Circular Materials Ontario to transfer the blue box program to full producer responsibility.

THAT Council declare the 1987 Model ST75 Olympia ice resurfacer, to be surplus to the needs of the Township of North Dundas; AND THAT Council authorize the Director of Recreation & Culture to sell the ice resurfacer and allocate all net proceeds from the sale to the purchase of a new ice resurfacer for the Chesterville & District Arena.

THAT Council authorize the Mayor and CAO to execute the lease agreement, with Mr. Graham Ball, from Triple B – Ball’s Burger Barn, for the Joel Steele Community Centre canteen space.

THAT Council approves the purchase of one Millennium E lithium ion ice resurfacing machine with a speed-related water output system feature and an Olympia LVR laser levelling system from Resurfice Corp. for $170,950 + HST and authorizes the Director of Recreation and Culture to sign any documents required for the purchase.

THAT Council approve Budget Amendment No. 2023-02 in the amount of $4,015.00 to finance the unbudgeted project expenses; AND THAT Council authorize the Director of Recreation and Culture and the Mayor to enter into an Agreement with Ambico Ltd. for an amount of $40,015 plus HST for the replacement of two sets of double doors for the Joel Steele Community Centre.

THAT Bylaw No. 2023-54 being a Bylaw permitting the Township of North Dundas to enter into contractual agreements with the successful bidders for Tender No. RC2023-01 be read and passed in Open Council, signed and sealed, this 13th day of June 2023.

THAT Bylaw No. 2023-46, being a Bylaw to enter into an agreement with the Chesterville Women’s Institute for use of the Nelson LaPrade Centre, be read and passed in Open Council, signed and sealed this 13th day of June, 2023.

THAT COUNCIL accept the request for Minor Improvement Works for a realignment on the Anderson Municipal Drain located at Part of Lot 23, Conc 10 in the former Township of Winchester; AND THAT Bylaw No. 2023-53 being a Bylaw to appoint Monica Shade of Shade Group Inc. as the Drainage Engineer for the Anderson Municipal Drain project for Minor Improvement Works, be read and passed in Open Council, signed and sealed this 13th day of June 2023.

THAT Bylaw No. 2023-52 being a Bylaw to abandon a portion of the Parker Branch of the Cross Summers Municipal Drain be read and passed in Open Council, signed and sealed, this 13th day of June, 2023.

THAT Council authorize the Interim Director of Environmental Services to sign a fee for service proposal for the Hydrogeological work and tender support required for the Lafleur Road Well with WSP Canada Inc. for $214,000 plus HST. AND THAT Bylaw 2023-55 being a Bylaw to enter into a Professional Services Agreement with WSP Canada Inc. be read and passed, in Open Council, signed and sealed, this 13th day of June, 2023; AND THAT the Mayor and Interim Director of Environmental Services be authorized to execute the Professional Services Agreement and any other related documentation.

THAT Bylaw No. 2023-41 being a Bylaw to amend Bylaw No. 2019-14 being a Canine Control Agreement with the Townships of North Stormont and South Stormont, the Municipality of South Dundas, and Kevin Casselman, and repeal Bylaw No. 2020-62 be read and passed in Open Council, signed and sealed this 13th day of June, 2023.

THAT Bylaw No. 2023-16 being a Bylaw to authorize the Mayor and Clerk to enter into a Site Plan Control Agreement between the Township of North Dundas and Dundas Manor Inc. be read and passed in Open Council, signed and sealed this 13th day of June, 2023.

THAT Council authorize payments of accounts as per the attached Council report dated: May 1, 2023 to May 31, 2023 in the amount of $3,794,744.36; AND THAT all other items listed under the Consent Agenda be received for information purposes.

THAT By-law No. 2023-35 to adopt, confirm and ratify matters dealt with by resolution, be read and passed in Open Council, signed and sealed this 13th day of June, 2023.

THAT Council adjourn at 8:50 PM to the call of the Chair.