Regular Meeting

the Agenda be amended to discuss item number 8 before item number 4 - Delegations and to move items 4.2 after item 4.4.

IT RESOLVED THAT Council suspend item 14(a) in Bylaw 2025-06 - Procedure Bylaw for the September 24, 2025 meeting to allow for four delegations.

IT RESOLVED THAT the revised job description for the Director of Finance/Treasurer be approved as presented this 24 th day of September, 2025; AND THAT B ylaw No. 2025-01 being a Bylaw for the Appointment of Officers, Committees, Agents, Staff, Volunteers and Other Associations be approved as amended and this 24th day of September , 2025 ;

IT RESOLVED THAT Council approved budget amendment 2025-10 in the amount of $5,000 to ensure sufficient funds are available to support upcoming corporate training initiatives this 24 th day of September 2025.

IT RESOLVED THAT Council approve up to $5,000 for expenses for the 2025 Truth and Reconciliation event this 24 th day of September, 2025.

IT RESOLVED THAT Council approve the request for the Demolition Derby being held by the Chesterville and District Agriculture Society on October 18, 2025 to be declared as a municipally significant even t.

IT RESOLVED THAT Bylaw No. 20 2 5-42 being a Bylaw to designate the whole of the Township of North Dundas as a Site Plan Control Area and to establish regulations and procedures for the administration of Site Plan Control, be passed and enacted this 24 th day of September, 2025.

IT RESOLVED THAT Council approve s the request under Section 33 of the Ontario Heritage Act for exterior repairs of the Winchester United Church, subject to the work being completed in a manner consistent with heritage conservation best practices.

IT RESOLVED THAT Council , approve a Commercial Improvement Loan of $17,000 for B&G Automotive Inc. under the Township of North Dundas’ Community Improvement Plan, for the building located at 567 St. Lawrence Street, Winchester; AND THAT Council authorize the Mayor and Director of Development Services to execute the required agreement.

IT RESOLVED THAT Council approve the amendments to the Salary/Wage Administration Policy as presented this 24th day of September, 2025 ; AND THAT Bylaw No. 2025-21 being a Bylaw for Fire Services remuneration, be hereby repealed this 24 th day of September, 2025 .

IT RESOLVED THAT Bylaw No. 2025- 68 being a Bylaw to undertake maintenance for the Beggs-Workman Municipal Drain be read a first and second time in O pen Council this 24th day of September 2025.

IT RESOLVED THAT Bylaw No. 2025-69 being a Bylaw to repeal Bylaw No. 2025-32, be passed and enacted this 24th day of September, 202 5.

IT RESOLVED THAT Council approve budget amendment 2025-11 to transfer $1 05 ,000 from the department’s fleet reserve into the department’s operational budget to fund emergency repairs required for the Landfill 816K CAT Compactor rear differential .

IT RESOLVED THAT Council approve Option 1 for 2026 water rates and that staff return at a subsequent meeting with a bylaw to set the water and sewer rates for 2026.

IT RESOLVED THAT Council direct Staff to return with the recommended options 1 and 3 identified in the report for review and future implementation. AND THAT Council direct Staff to include an additional $150,000 in the 2026 water and sewer budget for the installation of the flow meter and control valve.

all items listed under the Consent Agenda be approved/filed as recommended.

IT RESOLVED THAT The Minutes of the Emergency Meeting held July 10, 2025 be adopted as presented.

IT RESOLVED THAT The Minutes of the Regular Meeting held July 30, 2025 be adopted as presented.

IT RESOLVED THAT The Minutes of the Regular Meeting held August 27, 2025 be adopted as presented.

IT RESOLVED THAT Byla w No. 2019-41, being a Bylaw to regulate the setting of fires in the open air within the Township of North Dundas, be approved as amended this 24 th day of September,2025.

IT RESOLVED THAT Bylaw No. 2025-56 being a provisional Bylaw to adopt Section 78(5) of the Engineer’s Report of the Hamilton Municipal Drain, be read a third final time , passed and enacted this 24 th day of September , 2025.

IT RESOLVED THAT Council approve the updated Municipal Drain Apportionment Schedules due to severance of land, pursuant to Section 65(2) of the Drainage Act, R.S.O. 1990, for the Schwerdfeger Municipal Drain (Schedule B-124-24 ), the Dawley Municipal Drain (Schedule B75-24), and the Smith Municipal Drain (Schedule B-33-25).

IT RESOLVED THAT Council declare Unit No. 7769, a 2011 Toyota RAV4, to be surplus to the needs of the Township; AND THAT Council authorizes it to be advertised on the Bryan’s Auction Services website via sealed bids, with a minimum bid of $4,000.00 .

IT RESOLVED THAT Council approve Policy No. 115-2025, being a Community Consultation Policy for new Energy Projects under the Independent Electricity System Operator (IESO) Request for Proposals this 24th day of September, 2025.

IT RESOLVED THAT Bylaw No. 2025-16 to confirm the proceedings of Council at its Regular Meeting held on September 24, 2025 be passed and enacted.

Recommended: To be received and filed for information purposes.

IT RESOLVED THAT Council proceed to Closed Session at 7:01 PM pursuant to the Municipal Act , 2001, Section 239 (2)(c) - acquisition or disposition of land and Section 239 (2)(k) plans and instructions for negotiations - specifically related to a municipal land purchase and Section 239(2)(d) labour relations or employee negotiations - specifically the Facilities Manager Position.

IT RESOLVED THAT Council return to Open Session at 7:23 PM.

IT RESOLVED THAT Staff proceed as directed during Closed Session.

IT RESOLVED THAT Council adjourn at 7:25 PM to the call of the Chair.

THAT the Agenda be amended to discuss item number 8 before item number 4 - Delegations and to move items 4.2 after item 4.4.

BE IT RESOLVED THAT Council suspend item 14(a) in Bylaw 2025-06 - Procedure Bylaw for the September 24, 2025 meeting to allow for four delegations.

BE IT RESOLVED THAT the revised job description for the Director of Finance/Treasurer be approved as presented this 24th day of September, 2025; AND THAT Bylaw No. 2025-01 being a Bylaw for the Appointment of Officers, Committees, Agents, Staff, Volunteers and Other Associations be approved as amended and this 24th day of September, 2025;

BE IT RESOLVED THAT Council approved budget amendment 2025-10 in the amount of $5,000 to ensure sufficient funds are available to support upcoming corporate training initiatives this 24th day of September 2025.

BE IT RESOLVED THAT Council approve up to $5,000 for expenses for the 2025 Truth and Reconciliation event this 24 th day of September, 2025.

BE IT RESOLVED THAT Council approve the request for the Demolition Derby being held by the Chesterville and District Agriculture Society on October 18, 2025 to be declared as a municipally significant event.

BE IT RESOLVED THAT Bylaw No. 2025-42 being a Bylaw to designate the whole of the Township of North Dundas as a Site Plan Control Area and to establish regulations and procedures for the administration of Site Plan Control, be passed and enacted this 24th day of September, 2025.

BE IT RESOLVED THAT Council approves the request under Section 33 of the Ontario Heritage Act for exterior repairs of the Winchester United Church, subject to the work being completed in a manner consistent with heritage conservation best practices.

BE IT RESOLVED THAT Council, approve a Commercial Improvement Loan of $17,000 for B&G Automotive Inc. under the Township of North Dundas’ Community Improvement Plan, for the building located at 567 St. Lawrence Street, Winchester; AND THAT Council authorize the Mayor and Director of Development Services to execute the required agreement.

BE IT RESOLVED THAT Council approve the amendments to the Salary/Wage Administration Policy as presented this 24th day of September, 2025; AND THAT Bylaw No. 2025-21 being a Bylaw for Fire Services remuneration, be hereby repealed this 24th day of September, 2025.

BE IT RESOLVED THAT Bylaw No. 2025-68 being a Bylaw to undertake maintenance for the Beggs-Workman Municipal Drain be read a first and second time in Open Council this 24th day of September 2025.

BE IT RESOLVED THAT Bylaw No. 2025-69 being a Bylaw to repeal Bylaw No. 2025-32, be passed and enacted this 24th day of September, 2025.

BE IT RESOLVED THAT Council approve budget amendment 2025-11 to transfer $105,000 from the department’s fleet reserve into the department’s operational budget to fund emergency repairs required for the Landfill 816K CAT Compactor rear differential.

BE IT RESOLVED THAT Council approve Option 1 for 2026 water rates and that staff return at a subsequent meeting with a bylaw to set the water and sewer rates for 2026.

BE IT RESOLVED THAT Council direct Staff to return with the recommended options 1 and 3 identified in the report for review and future implementation. AND THAT Council direct Staff to include an additional $150,000 in the 2026 water and sewer budget for the installation of the flow meter and control valve.

THAT all items listed under the Consent Agenda be approved/filed as recommended.

BE IT RESOLVED THAT The Minutes of the Emergency Meeting held July 10, 2025 be adopted as presented.

BE IT RESOLVED THAT The Minutes of the Regular Meeting held July 30, 2025 be adopted as presented.

BE IT RESOLVED THAT The Minutes of the Regular Meeting held August 27, 2025 be adopted as presented.

BE IT RESOLVED THAT Bylaw No. 2019-41, being a Bylaw to regulate the setting of fires in the open air within the Township of North Dundas, be approved as amended this 24th day of September,2025.

BE IT RESOLVED THAT Bylaw No. 2025-56 being a provisional Bylaw to adopt Section 78(5) of the Engineer’s Report of the Hamilton Municipal Drain, be read a third final time, passed and enacted this 24th day of September, 2025.

BE IT RESOLVED THAT Council approve the updated Municipal Drain Apportionment Schedules due to severance of land, pursuant to Section 65(2) of the Drainage Act, R.S.O. 1990, for the Schwerdfeger Municipal Drain (Schedule B- 124-24), the Dawley Municipal Drain (Schedule B75-24), and the Smith Municipal Drain (Schedule B-33-25).

BE IT RESOLVED THAT Council declare Unit No. 7769, a 2011 Toyota RAV4, to be surplus to the needs of the Township; AND THAT Council authorizes it to be advertised on the Bryan’s Auction Services website via sealed bids, with a minimum bid of $4,000.00.

BE IT RESOLVED THAT Council approve Policy No. 115-2025, being a Community Consultation Policy for new Energy Projects under the Independent Electricity System Operator (IESO) Request for Proposals this 24th day of September, 2025.

BE IT RESOLVED THAT Bylaw No. 2025-16 to confirm the proceedings of Council at its Regular Meeting held on September 24, 2025 be passed and enacted.

Action Recommended: To be received and filed for information purposes.

BE IT RESOLVED THAT Council proceed to Closed Session at 7:01 PM pursuant to the Municipal Act, 2001, Section 239 (2)(c) - acquisition or disposition of land and Section 239 (2)(k) plans and instructions for negotiations - specifically related to a municipal land purchase and Section 239(2)(d) labour relations or employee negotiations - specifically the Facilities Manager Position.

BE IT RESOLVED THAT Council return to Open Session at 7:23 PM.

BE IT RESOLVED THAT Staff proceed as directed during Closed Session.

BE IT RESOLVED THAT Council adjourn at 7:25 PM to the call of the Chair.